Home
Partner Management
Partner Setup
Partner Verification & Approval
Partner Verification & Approval

SERIES:

Partner Setup

Partner Verification & Approval

Master the process of reviewing and approving new Partner applications, whether you prefer manual review or automated approval workflows.

Overview

When potential Partners apply to your program, you need a system to verify and approve them.

Everflow offers two approaches: manual review of each application or automated approval with email verification. This guide walks you through both methods and helps you choose the right approach for your program.

Heads Up!
Used only with a Partner sign up form. Verification does not apply for manual Partner setup.

Setting Up Email Verification

Enable and configure email verification for new partner applications.

Navigate to
Control Center - Platform Configuration
Find Global Settings
Look for
Enable Partner Email Verification

How It Works

  • When enabled, new applicants must verify their email address
  • Verification emails are sent automatically
  • Unverified applications appear in a separate Unverified tab
  • After verification, applications move to Pending status

Manual Approval Process

Manually review and approve or reject partner applications.

Accessing Pending Applications

Go to
Partners
-
Manage
to manage your personal info or to change your password.
Click the
Pending
tab.
View all pending applications.

Reviewing Applications

  • Click on the Partner's name to view full application
  • Review submitted information (Answers from Custom Questions from the signup form will also be shown here)
  • Choose to:
    • Approve
    • Reject
    • Contact partner and request more information
__wf_reserved_inherit

Bulk Actions

Approve or reject multiple partner applications at once.

Select multiple applications using checkboxes
Use the dropdown menu to:
Approve multiple Partners
Reject multiple applications (Rejected Partner can be seen under Manage Partners menu with Inactive status)
Email used by each Partner must be unique. Everflow doesn't allow duplicate emails in the signup form.

Setting Up Auto-Approval

Configure automatic approval for new partner applications.

Enable Email Verification in Global Settings
Navigate to
Partner Sign Up Form Customization
Go to Auto Approval tab
Toggle
Auto Approve Partners
ON
Select default Offers for approved Partners
Customize approval email template:
Go to
Control Center > Email Templates > Partner Signup Approval
Add the {{offerCreativeDetails}} macro to include tracking links

Setting Up Email Notifications

Configure email notifications for new Partner applications.

Navigate to
My Account > My Notification Preferences
> Partners.
Enable
New Partner Signup
notification.
You'll receive emails when:
New applications arrive.
Partners verify their emails.
Applications are approved/rejected.
__wf_reserved_inherit

Real-Life Example

Let's say you run a subscription box company with different tiers of Offers:

Verification Process
New application received from "Style Influencer Pro"
Email verification sent automatically
Application appears in Pending tab after verification
Review their details
Approve application
Assign starter-tier offers
System sends notification if enabled to notify the Partner about the Offer
Auto-Approval Setup
Configuration:
Enable Email Verification
Set Auto-Approval ON
Define starter offers:
Basic subscription box promotion
New customer discount code
Customize approval email:
"Welcome to [Your Brand]!
Get started with these beginner-friendly Offers..."

In this example, the subscription box company efficiently processes new Partner applications through both manual verification and an automated system.

The company carefully reviews each applicant's details before approval, then assigns appropriate starter-tier Offers to begin the relationship.

This balanced approach ensures quality control while creating a streamlined onboarding experience for new Partners.

Pro Tips!
➔ Review applications during set times each day.
➔ Enable notifications to get an email when a new application is submitted.
➔ Create a checklist for manual reviewsSave email templates for common responses.
➔ Save email templates for common responses.
➔ Document your approval criteria.
➔ Regularly review auto-approval settings.
➔ Add labels after approving your Partner, so you can segment your Partners into appropriate groups right from the start.
Next in This Series